How often to clean an office
Office cleaning works best when the schedule matches how the space is really used. A small office with few people through it does not need the same frequency as an open plan office where dozens of people work and where the kitchen and the meeting rooms are in use every day. The layout of the rooms counts just as much.
In practice the frequency follows the number of people, the number of visitors and whether food is eaten on site. A smaller office often manages with one or two cleaning visits a week. Once there are more people, or clients come in every day, daily cleaning quickly becomes the sensible option.
What belongs in the daily cleaning
Daily cleaning usually covers emptying the bins, cleaning the toilets, the kitchen worktops and sink, wiping the touch surfaces that are most in use, and the floors at the entrance and along the walkways. If the meeting rooms get heavy use, their cleaning should follow how often they are booked.
The point of the daily part is to stop the things that otherwise pile up. A clean kitchen and toilet, and bins that are not overflowing, are the two things people notice first. When those are in order, the rest of the cleaning also reads better, even though the amount of work has not grown.
What can go on a weekly or monthly schedule
The weekly schedule can take deeper floor cleaning, vacuuming the carpets, dusting shelves and window sills, and cleaning the glass doors. Work done less often can include the tops of cupboards, the gaps between radiator fins and other places the daily round never reaches.
Jobs done once or twice a year include window cleaning, carpet cleaning, upholstery cleaning and deep floor cleaning. These can be planned a year ahead, so the cost does not arrive as a surprise and the work is done when it disturbs the office least.
The places that get forgotten most often
In practice the ventilation grilles, the tops of cupboards, the upper parts of glass partitions, the area around cables and the surfaces under furniture are the ones left out. They do not have to sit in the daily schedule, but they need a frequency of their own, agreed separately. Otherwise dirt builds up there unnoticed.
The same goes for places behind or inside somebody’s workstation. The server room, the archive and the store room often fall outside the normal schedule simply because the door is shut. If they need cleaning, that has to be agreed separately.
Maintenance cleaning or a single clean
Maintenance cleaning is an ongoing service that keeps the rooms at the agreed standard all the time. A single clean is used after refurbishment, after a move or before an event. The advantage of an ongoing service is that dirt is never allowed to build up to the point where a more expensive deep clean is needed later.
An ongoing service also brings cover. If the cleaner falls ill or goes on holiday, somebody else comes in and the schedule holds.
What the price of office cleaning depends on
The price of office cleaning depends on the floor area, the frequency, the layout of the rooms, the floor coverings, the number of toilets and kitchens, and the time of day the work is done. Two offices of the same size can need different amounts of work.
Lux Puhastus is a cleaning company in Tallinn that provides cleaning services to business clients only. Maintenance cleaning starts at 185 euros a month for an office of one hundred square metres cleaned once a week. The exact price follows a free site survey. Ask for a quote.